Temporary to Direct Hire
Daily – Prioritize day according to “Open “ items, file Insurance claims (WC, GL Crime) as needed, follow up on insurance cancellation notices, review and process any incident reports, , open and distribute mail.
Weekly - follow up on missing info needed for liquor license renewals, insurance renewals, miscellaneous reports required by states we have entities registered in.
Monthly – File formation documentation for new LLC’s locally as well as other states. Obtain receiver’s bonds as required by court orders. Prepare Operating Agreements and Management agreements for all new hotels as needed. Review Insurance Policy Renewal dates, Complete applications and obtain loss runs prior to renewal expiration dates. After a hotel closes, review and begin process to “withdraw” any of our entities from the foreign state it is registered in. Prepare to dissolve that entity in NH. Prepare response to IRS for any tax inquiries. Copy and bind the end of the month reports for accounting.
Quarterly – Send out reminder memos to all hotels regarding WC claim reporting instructions and incident reporting. Review files that are sent to storage, update database. Review upcoming annual report schedule by state. No all are due at the same time.
Annual – Prepare all annual reports for each business entity in the state they are registered in. Prepare entity list for taxes. Review list of “final” taxes with CPA completing taxes. Prepare list of entities to be withdrawn or dissolved in the following year. Prepare list of files that can be destroyed that are currently in storage, once that list is approved schedule and oversee the pickup of those files. Update database with destruction date.